In accordance with Article IV, Section 3 of the River Farms Conservancy Bylaws, please accept this memorandum as official notification of the 2021 Annual Meeting of the Members. This year’s meeting will occur on Thursday, June 3rd, 2021 at 6:30PM, hosted at 2701 Carter Farm Court Alexandria, VA 22306 on the Pool Lawn. Sign in for the annual meeting will begin at 5:00PM.
|You will always be required to wear a mask in accordance with state and local laws.You must always keep six (6) feet distance from others.You are asked to bring your own chair or blanket to seat on maintaining 6FT distance for others.During sign-in, please maintain 6 ft apart when in line. Please note that all payments due to River Farms Conservancy must be paid in order to vote. Payments will not be accepted at the Annual Meeting.|
The purpose of this year’s annual meeting will be to fill three (3) open positions on the Board of Directors. Those individuals elected to the Board at the annual meeting will each serve a three-year term. While Membership in the Conservancy is not a prerequisite to hold office, those individuals that are Members must be in good standing.
If you are unable to attend this year’s Annual Meeting, please complete and return the enclosed proxy form. Returning these forms helps to ensure that the Conservancy will meet its quorum requirement of one-tenth of the Membership. You may either designate your proxy solely for the purpose of being counted for quorum or to another individual to vote on your behalf. Please note that for a proxy to qualify, it must be signed by all owners of record, dated, and witnessed. Your proxy can be delivered by mail to Summit Management’s Virginia office (address listed below), faxed, or email. All Members are asked to return their proxy by no later than Wednesday, June 2nd, 2021. If your proxy will be arriving with a Member, please note that it must be presented at the registration table prior to the commencement of the meeting.
Should you have any questions or concerns regarding this year’s meeting, please do not hesitate to contact our Community Manager, Ms. Toria Harris via email at Toria.Harris@summitmanage.com. On behalf of the Board, we hope that all Members can join us for this year’s meeting. We thank you for your past support and look forward to another spectacular year of serving the community.